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Our client, a well-known higher education institution, is seeking a Part-Time Events Assistant to support commencement and community services events through June. This is an onsite role based in Cambridge, MA, starting May 4th, with 20 hours per week initially and increasing to full-time (37.5 hours/week) beginning May 11 through late May; event days may require early start times and work after 5:00 PM. The position pays $22.75/hour and supports a mission-driven academic organization known for large-scale, high-profile campus events. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Key Responsibilities:
- Support event set-up, breakdown, and onsite staffing (check-in, ushering, guest services)
- Assist with administrative tasks such as data entry, scheduling, email, and preparing materials
- Coordinate volunteer logistics, including assignments, badges, training materials, and check-in/out
- Manage event inventory (signage, apparel, radios, scanners) and assist with meal coordination
- Serve as an in-person and radio communication hub during ceremonies
- Support both commencement guest services and general community events
Candidate Qualifications:
- Prior event support experience (campus or large-scale events preferred)
- Ability to be onsite full-time during peak event period (May 11-29)
- Comfortable with physical tasks (lifting up to 25 lbs, moving carts and materials)
- Strong organizational and communication skills
- Proficiency with Microsoft Office; experience with FileMaker or Quickbase is a plus
- Prior experience in an academic or university setting is strongly preferred
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