Direct Hire Administrative Assistant in UCity – Up to 60K!

Our client, a well‑established nonprofit organization in the University City area, is seeking a highly organized and adaptable Administrative Assistant to provide comprehensive administrative and project support across the organization. This permanent, hybrid opportunity is ideal for a detail‑oriented professional who thrives in a mission‑driven environment, enjoys supporting multiple teams, and takes pride in operational excellence.

About the Job:

• Provide administrative and project support to a designated department or executive, with flexibility to support other teams as organizational needs arise
• Serve as a key point of contact for internal staff and external partners, ensuring professional and effective communication
• Manage executive calendars, schedule meetings, and coordinate logistics
• Process invoices, receipts, expense reports, and departmental documentation
• Manage incoming and outgoing mail, correspondence, copying, filing, phone coverage, and travel arrangements
• Maintain departmental contacts and data within Salesforce
• Schedule interviews and assist with hiring coordination as directed
• Coordinate and attend internal team and administrative meetings
• Provide administrative and clerical support for organizational events, programs, and initiatives
• Assist with onboarding materials and maintain electronic and physical personnel files
• Provide backup administrative support to other members of the administrative team as needed

Departmental Support May Include:

• Advancement & Marketing:

  • Assist with processing fundraising and advancement activities
  • Support events by assisting with guest check‑in, room setup, and coordination of deliveries

• Finance & Accounting:

  • Track departmental budgets and assist with financial reporting
  • Support invoice processing and check deposits
  • Assist with corporate account administration and effort reporting

• Operations & Programming:

  • Support onsite programming and organizational initiatives
  • Assist with contract administration as needed

About You:

• 2-3+ years of administrative experience in a professional office environment
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Highly detail‑oriented with excellent follow‑through
• Technically proficient, including Microsoft Outlook, Microsoft Office Suite, Canva, and Salesforce or comparable CRM systems
• Adaptable, flexible, and comfortable supporting multiple departments
• Customer‑service oriented with strong interpersonal and communication skills
• Professional, discreet, and trusted with handling sensitive information
• Collaborative team player who represents the organization positively to the community

Additional Details:

This is a permanent role offering a competitive salary of up to $60,000, depending on experience. The position may require occasional non‑traditional hours and local travel for meetings or events.

Located in the University City area, this opportunity is ideal for an administrative professional seeking long‑term stability, meaningful work, and the chance to contribute to a mission‑driven nonprofit organization.

If you’re interested, please apply today with a Microsoft Word copy of your resume.