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Our client, a well‑established nonprofit organization in the University City area, is seeking a highly organized and adaptable Administrative Assistant to provide comprehensive administrative and project support across the organization. This permanent, hybrid opportunity is ideal for a detail‑oriented professional who thrives in a mission‑driven environment, enjoys supporting multiple teams, and takes pride in operational excellence.
About the Job:
- Provide administrative and project support to a designated department or executive, with flexibility to support other teams as organizational needs arise
- Serve as a key point of contact for internal staff and external partners, ensuring professional and effective communication
- Manage executive calendars, schedule meetings, and coordinate logistics
- Process invoices, receipts, expense reports, and departmental documentation
- Manage incoming and outgoing mail, correspondence, copying, filing, phone coverage, and travel arrangements
- Maintain departmental contacts and data within Salesforce
- Schedule interviews and assist with hiring coordination as directed
- Coordinate and attend internal team and administrative meetings
- Provide administrative and clerical support for organizational events, programs, and initiatives
- Assist with onboarding materials and maintain electronic and physical personnel files
- Provide backup administrative support to other members of the administrative team as needed
About You:
- 3+ years of administrative experience in a professional office environment
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Highly detail‑oriented with excellent follow‑through
- Technically proficient, including Microsoft Outlook, Microsoft Office Suite, Canva, and Salesforce or comparable CRM systems
- Adaptable, flexible, and comfortable supporting multiple departments
- Customer‑service oriented with strong interpersonal and communication skills
- Professional, discreet, and trusted with handling sensitive information
- Collaborative team player who represents the organization positively to the community
This is a contract position with potential of a permanent offer. It will work on a hybrid schedule out of the organization’s headquarters in University City and is paying up to 30/hour depending on experience. If you’re an administrative professional who is confident in their ability to provide support across business units please apply today!
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