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Position Summary
A local firm is seeking an Administrative Assistant to serve as the front-line support for office operations while also providing administrative assistance to the document team. This role handles daily office functions, client documentation support, and coordination across internal teams to ensure smooth operations. This is a fully onsite position that offers free parking, benefits, and weekly pay!
Key Responsibilities
- Greet visitors and direct them to appropriate contacts
- Answer and route calls through the central phone system; manage general voicemail inbox
- Open, sort, and distribute incoming mail and faxes
- Receive and dispatch package deliveries
- Monitor, order, and restock office and kitchen supplies
- Coordinate office equipment maintenance and repairs
- Maintain a clean and organized office and kitchen area
- Assist with in-house company events, including setup, cleanup, and dish management
- Prepare correspondence, mailings, copying, scanning, and document distribution
- Maintain and update client data in client relationship software
- Upload, remove, and organize documents in client portals and electronic directories
- Update client database and project information as needed
- Offer input to supervisors on process improvements impacting daily work
Qualifications
- High school diploma or GED required
- Minimum of 2+ years of administrative experience in a professional service or similar environment
- Ability to manage multiple priorities and meet deadlines
- Comfortable working independently and as part of a team
- Professional verbal and written communication skills
If you enjoy detail-driven work, apply today!
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