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Our client is seeking a polished, detail‑oriented Executive Assistant to support an investment team within a global private equity environment. This role requires strong executive presence, excellent communication skills, and the ability to manage high‑volume scheduling, travel, and expenses in a fast‑paced, client‑facing setting. Hours are 9:00am-5:00pm with light after‑hours email awareness. The role follows a hybrid schedule with four days onsite and Fridays remote.
Key Responsibilities:
- Provide administrative support to members of the investment team, including complex calendar management
- Coordinate internal and external meetings, conference rooms, and catering in partnership with facilities
- Arrange domestic and international travel including flights, hotels, car services, and itineraries
- Process expense reports accurately and in a timely manner
- Serve as a professional point of contact for internal teams and external stakeholders
- Support meeting preparation, materials coordination, and day‑of logistics
- Partner with the broader EA team to provide coverage and maintain best practices
- Maintain discretion and professionalism while handling sensitive information
- Communicate clearly and confidently with senior stakeholders
Qualifications:
- 5+ years of Executive Assistant or administrative experience
- Background in professional services preferred; financial services a plus
- Strong organizational skills with exceptional attention to detail
- Excellent verbal and written communication skills
- Professional demeanor with strong executive presence
- Ability to manage multiple priorities in a fast‑paced environment
- Proficiency in Microsoft Office, particularly Outlook
- Bachelor’s degree preferred
Compensation/Benefits:
- Up to $125K base salary + paid overtime + discretionary bonus
- 100% employer‑paid medical, dental, and vision coverage
- $25/day lunch stipend and fully stocked kitchen
- $325/month commuter benefit
- 401(k) with employer match
- PTO package
- 1 paid volunteer day annually
- Four firmwide remote weeks (Fourth of July, late August, Thanksgiving, and Christmas/New Year’s)
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