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Our client is seeking a highly seasoned, poised Executive Assistant to support the Chief Executive Officer within a fast‑paced asset management environment. This is a high‑visibility role requiring exceptional judgment, executive presence, and the ability to read the room and act with confidence and discretion. Hours are flexible, typically starting between 7:30-8:00am and ending between 5:00-6:30pm depending on the CEO’s schedule. The role follows a hybrid schedule aligned to the CEO’s presence, with core onsite days Tuesday-Thursday and flexibility to be onsite additional days as needed.
Key Responsibilities:
- Provide comprehensive executive support to the CEO, including complex calendar management and strategic scheduling
- Anticipate priorities and manage daily flow to ensure the CEO operates efficiently and effectively
- Coordinate extensive domestic and international travel, including detailed itineraries, real‑time changes, and contingency planning
- Maintain availability while the CEO is traveling to support urgent scheduling or research needs
- Prepare and organize materials, presentations, and briefing documents with accuracy and professionalism
- Support board‑level and senior leadership meetings, including scheduling, materials, and follow‑up
- Serve as a trusted gatekeeper and liaison to senior stakeholders across the firm
- Read the room effectively, knowing when to interrupt, wait, or redirect based on urgency and context
- Support ad hoc projects and initiatives tied to the CEO’s priorities
Qualifications:
- 5+ years of experience supporting a CEO or CIO within equity asset management or hedge fund environments
- Bachelor’s degree required with minimum 3.0 GPA
- Strong executive presence; poised, articulate, and confident communicator
- Exceptional organizational skills with strong attention to detail and follow‑through
- Ability to manage competing priorities in a high‑demand, fast‑changing environment
- Financial services background required; strong understanding of investment management culture
- Tech‑savvy with advanced proficiency in Microsoft Office; familiarity with investment platforms a plus
- Flexible, resilient, and able to adapt calmly to shifting schedules and priorities
Compensation/Benefits:
- Up to $175K base salary + discretionary bonus
- Medical, dental, and vision coverage through Cigna starting day one
- 401(k) with up to $10K annual employer match
- PTO package
- High‑trust partnership with a visible, demanding, and respected CEO
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