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Our client is seeking a highly adaptable and polished Executive Assistant/Office Coordinator to serve as a true “catch‑all” support partner during an exciting phase of growth. This role is equal parts executive support, front‑of‑house presence, and office coordination, and is ideal for someone who thrives in a fast‑paced startup environment with a professional services mindset. Hours are 8:30am-5:30pm, fully onsite five days per week.
Key Responsibilities:
- Provide day‑to‑day administrative support including calendar management, travel coordination, expense processing, and meeting logistics
- Serve as the primary front‑desk presence, greeting clients, candidates, and visitors with professionalism and warmth
- Manage conference room scheduling, visitor coordination, and meeting setup
- Coordinate catering for meetings, team events, and client engagements
- Order and manage office supplies, snacks, and general office inventory
- Liaise with building management and vendors for facilities‑related needs
- Monitor and respond to shared inboxes related to office operations and front‑desk inquiries
- Assist with internal events, offsites, and team‑building initiatives
- Provide backup support to other administrative team members as needed
- Take ownership of office operations and contribute to building scalable processes as the firm grows
Qualifications:
- 2-3+ years of experience in an Executive Assistant, Office Coordinator, or Receptionist role
- Background in professional services or a corporate office environment preferred
- Strong organizational skills with excellent attention to detail and follow‑through
- Polished, approachable demeanor with confidence interacting with senior leadership
- Proactive, adaptable, and comfortable wearing multiple hats
- Strong written and verbal communication skills
- Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
- Bachelor’s degree or equivalent professional experience
Compensation/Benefits:
- Up to $85K-$120K base salary + discretionary bonus
- Full benefits package in progress (medical, dental, vision, 401(k), PTO, and additional perks)
- High‑visibility position with room to grow as the administrative team expands
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