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Our client, a fast growing fintech start up, is seeking a Temporary to Permanent Executive Assistant/Receptionist for their brand new Midtown East office. The role requires 5 days in the office with working hours being from 8:30am-5:30. This is a great opportunity for someone to bring their friendly and organized skill set to a rapidly growing team.
Executive Assistant Responsibilities:
- Provide day-to-day administrative support to team members, including scheduling meetings, coordinating travel, preparing expense reports, and assisting with general office needs
- Manage and prioritize Outlook calendars for professionals at multiple levels, proactively communicating changes and helping keep schedules running smoothly
- Coordinate catering for internal meetings, client meetings, and team events as needed
- Register team members for conferences, industry events, and networking opportunities
- Assist with preparing materials such as meeting packets, binders, and internal documentation
- Support ad hoc administrative requests as they arise in a fast-moving environment
- Serve as backup support for other members of the administrative team, stepping in to assist with coverage and shared responsibilities when needed
Receptionist Responsibilities:
- Open and close the front desk during standard office hours (8:30 AM – 4:30 PM), ensuring a professional and welcoming office environment
- Greet clients, guests, and visitors, serving as the primary point of contact upon arrival
- Answer and route incoming phone calls to the appropriate team members
- Monitor the reception area to ensure it remains organized, presentable, and guest-ready at all times
- Manage conference room and visitor office reservations, ensuring spaces are properly prepared and coordinated
- Oversee communal office and meeting spaces, including coordinating with external catering vendors for meetings
- Order office supplies and assist with facilities-related requests, coordinating with building management or vendors as needed
- Monitor and respond to shared inboxes related to office operations, facilities, and front-desk inquiries
Qualifications:
- Bachelor’s degree or equivalent professional experience
- 2-3+ years of experience in an executive assistant and/or receptionist role, ideally in a professional office or corporate setting
- Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Polished phone presence and confidence interacting with clients, guests, and internal teams
- Professional, approachable demeanor with a high standard for presentation and service
- Clear and effective written and verbal communication skills
- Highly organized with strong attention to detail and follow-through
Compensation & Benefits:
- DOE up to 120k, hourly rate in line
- Health, vision & dental coverage
- Competitive vacation policy
- Team building events & happy hours
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