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Our client, an independent school located in Lower Manhattan is looking for a TTP Communications & Development Assistant to join their team. This position will serve from as soon as they find the right fit and will operate on an in‑office schedule between the hours of Monday – Friday, 8am- 4pm with flexibility for OT. Temp duration is approximately 3-4 months with potential to extend/convert. Compensation is 52K-65K base, temp rate paid in line.
The Temp Communications and Development Assistant supports the daily operations of the Communications and Development Department, with a primary focus on communications work. They perform administrative duties and handle a wide range of matters in support of the department’s short- and long-term goals. This position requires strong organization skills, excellent written and oral communication, a high level of attention to detail, and an ability to prioritize and navigate nuanced communications and responsibilities.
Communications
- Liaise with colleagues within and across departments to source and coordinate information for upcoming communications.
- Draft communications, including emails and RSVP forms.
- Customize emails and communications templates for various audiences and constituencies.
- Create, monitor, and maintain email distribution lists for internal and external constituencies.
- Exercise a high degree of precision and attention to detail in scheduling and disseminating email and other communications.
- Assist with the design and layout of emails, reports, family digest, school magazine, and other communications collateral.
- Assist with maintaining the school website.
- Coordinate weekly family digests
- Assist with photo/video documentation of school events
- Perform research as assigned to assist with communications and marketing initiatives.
- Assist with media sourcing and organization; social media drafts, preparations, and posting; and with monitoring and presenting on social media accounts and metrics.
Development
- Enter donor and gift information into development software with a high level of attention to detail and accuracy.
- Maintain and update development database, spreadsheets, and reports.
- Send and coordinate donor and other funder letters and acknowledgements.
- Participate in development research and reporting.
- Help prepare Annual Report materials.
- Assist in development campaigns and preparations.
- Assist with event organization and preparations, including materials and resources for the annual gala.
Communications and Development Office
- Act as the liaison and representative of the Development and Communications department in its communications with colleagues and constituents.
- Review correspondence (letters, emails, messages) and draft responses as appropriate, or liaise with the appropriate person for response and/or reply.
- Responsible for managing, organizing, and archiving documents, meeting notes, and materials.
- Responsible for administrative elements of department projects and processes.
- Oversees special projects in support of department goals and priorities.
- Serves as discrete and trustworthy steward of confidential information.
- Communicate with the finance department to track donations and expenses
Experience:
- Bachelor’s and/or Advanced Degree
- Prior experience in development or communications
- Nonprofit experience preferred
- Strong writing ability along with impeccable copywriting, editing, and proofreading skills
- Exceptional verbal communications skills
- Highly organized and motivated
- Superb attention to detail and accuracy
- Appreciation for and desire to work in a highly relational and values-centered environment; excellent interpersonal, teamwork, and diplomacy skills
- A personal communication style that is accessible, approachable, optimistic and welcoming
- Strong personal values of compassion, patience and integrity
- Honed ability to manage confidential information with discretion, respect, and sensitivity
- Ability to diplomatically and collegially uphold departmental priorities and boundaries
- Outstanding professional ability and judgment, ability to consider nuances and complexity
- Ability to flexibly adjust to demands in a dynamic, fast-paced environment
- Proven track record of handling multiple priorities and meeting deadlines
- Experience with and fluid ability to learn key computer software, including development and communications database management, Google Suite (Gmail, Google Calendar, Google Drive, Documents, Sheets, Slides), social media platforms, and email software
- Experience with the design software such as Canva or Adobe Creative Suite
- Preferably some experience in Veracross or a other donor database software
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