Executive Assistant to CEO & Senior VP

Executive Assistant to CEO & Senior VP

Industry: Construction Management Services
Location: Richardson, TX (Onsite, 5 days/week)
Schedule: Full-time | Core hours 8:00 AM-5:00 PM (flexibility required)
Compensation: $90,000+ (DOE) and 5-10% bonus, cell phone allowance

About the Role

Our client, a well-established organization in the construction management space, is seeking a highly seasoned Executive Assistant to provide comprehensive support to their Chief Executive Officer and Senior Vice President. This is a permanent, onsite role supporting two senior leaders with demanding schedules, extensive travel, and high expectations.

Key Responsibilities

• Act as a true right hand to the CEO, proactively managing an extremely dynamic, high-volume calendar
• Stay at least one week ahead of executive scheduling, anticipating conflicts and resolving issues before they arise
• Coordinate complex domestic and limited international travel
• Monitor, rework, and prioritize meetings as schedules shift – including frequent double- and triple-bookings
• Provide administrative and logistical support for the Senior VP of Client Development, including inbox management, meeting coordination, and travel planning
• Arrange leadership meetings, quarterly planning sessions, board meetings, client lunches, and internal/external events
• Manage meeting logistics such as catering, printed materials, preparation packets, and occasional client or team events
• Occasionally assist with transportation coordination when executives need to stay productive between meetings
• Maintain discretion while handling confidential and sensitive information
• Provide after-hours support as business needs arise

Ideal Background

• 10+ years of Executive Assistant experience, with at least 5 years supporting a CEO or equivalent executive
• Experience supporting highly driven, detail-oriented leaders with intense schedules

Key Traits for Success

• Exceptionally organized, proactive, and solution-oriented
• Thick-skinned and resilient – able to take direct feedback without taking it personally
• Comfortable working with leaders who are meticulous, fast-paced, and highly particular
• Polished communicator with excellent judgment and discretion
• Calm under pressure, adaptable, and able to manage shifting priorities without friction

Benefits & Perks

• Competitive base salary + annual performance bonus
• Cell phone allowance
• Health insurance options (including a fully employee-paid plan)
• 401(k) with 4% employer match when employee contributes 5%
• Unlimited PTO