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Our client is seeking a highly polished, capable Executive Assistant to support the Chairman and CEO of a global investment organization. This is a senior, high‑visibility role requiring exceptional judgment, discretion, and the ability to manage a fast‑moving schedule with many competing priorities. The position works closely with the Chief of Staff and a Personal Assistant and requires someone who genuinely cares about keeping everything running smoothly for their executive. Hours are generally 8:30am-5:30pm, with light after‑hours monitoring for urgent matters.
Key Responsibilities:
- Provide high‑level executive support to the Chairman/CEO, including complex calendar management and meeting coordination
- Manage a fluid schedule with frequent internal and external meetings, both virtual and in person
- Coordinate extensive domestic and international travel, including commercial and private aviation, hotels, cars, visas, and itineraries
- Ensure the Chairman stays on schedule and is fully prepared for upcoming meetings and engagements
- Coordinate speaking engagements, conferences, media appearances, podcasts, and interviews in partnership with internal teams
- Field and vet incoming calls and requests, exercising strong judgment and discretion
- Greet and host high‑profile clients, investors, and VIP guests with professionalism and warmth
- Process expense reports accurately and in a timely manner
- Work closely with the Chief of Staff to ensure briefing materials and preparation are complete
- Partner with the Personal Assistant, family office, and drivers to ensure seamless execution across business and personal logistics
Qualifications:
- 5+ years of Executive Assistant experience supporting a senior executive in a fast‑paced environment
- Bachelor’s degree required
- Background open; experience in finance, politics, sports, or similarly high‑profile environments is a plus
- Exceptional organizational skills with the ability to juggle multiple priorities
- Strong written and verbal communication skills; able to draft clear, professional, and approachable emails
- High emotional intelligence, good recall, and strong follow‑up habits
- Calm under pressure, solutions‑oriented, and confident being assertive when needed
- Proactive mindset with a genuine sense of ownership and care
Compensation/Benefits:
- $150K-$200K total compensation (base + paid overtime + discretionary bonus)
- Medical, dental, and vision benefits through Cigna (employee contribution required; eligibility after 30 days)
- Pre‑tax commuter benefits
- 401(k) plan with immediate eligibility (self‑contribution only)
- Corporate and lifestyle discount programs
- Collegial, long‑tenured environment with strong team support and exposure
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