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Our client, a mission-driven advocacy organization, is seeking a Bilingual Administrative Assistant (English/Spanish) to support its Boston office. This is an onsite, temporary-to-hire opportunity with hours Monday-Friday, 9:00 AM-5:00 PM, and offering up to $27/hour. It is ideal for a detail-oriented administrative professional who can work independently in a fast-paced, values-driven environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Enter new hires and terminations into HR systems under management direction
- Answer phone hotline and coordinate follow-up communications via email
- Assemble new hire packets and collect documentation for Payroll and HR
- Arrange travel accommodations using expense and booking systems
- Schedule meetings, manage calendars, Zoom accounts, and conference rooms
- Support logistics for events and meetings (food, setup, sign-in, parking)
- Maintain office supplies and order merchandise for events
- Process invoices, expense reports, check requests, and credit card reconciliations
- Submit and track weekly timesheets for approval
- Troubleshoot office equipment with IT support
- Perform additional administrative duties as needed
Candidate Qualifications
- Bilingual in English and Spanish (required)
- Previous administrative or office support experience
- Comfortable working independently with strong organizational skills
- Proficient with calendars, virtual meeting platforms, and office systems
- Experience handling confidential information and administrative processes
- Strong communication skills and attention to detail
- Ability to multitask in a fast-paced, mission-driven environment
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