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Office Administrator
We are seeking an organized, proactive Office Administrator to serve as the face of our firm and a key support resource for the entire office. This role is ideal for someone who makes a strong first impression, thrives in a fast‑paced environment, and enjoys keeping operations running smoothly behind the scenes. You will handle front office responsibilities, coordinate daily logistics, and support administrative, HR, and internal operations across the firm.
Key Responsibilities
- Manage front desk operations including greeting visitors, answering phones, managing calendars, and responding to general website inquiries
- Oversee daily office logistics such as supplies, deliveries, equipment maintenance, and vendor coordination
- Coordinate travel arrangements and logistics for staff, including annual partner retreat planning
- Set up meetings and coordinate food orders for staff and client meetings
- Organize Lunch & Learns and continuing education courses for professionals
- Support HR functions including recruiting support, onboarding/offboarding, new hire training (Paycor), time-off approvals (Deltek), and employee policy guidance
- Lead annual medical, dental, and vision benefits renewals
- Maintain internal documentation including the office handbook and professional licensing records
- Assist with company events and marketing initiatives in partnership with the Marketing team
- Reconcile partner credit card statements, track expenses, log checks, and support payroll and monthly financial reviews
- Serve as liaison with building management regarding repairs or facility concerns
Qualifications
- Associate’s or Bachelor’s degree preferred, or equivalent professional experience
- Proficiency with Microsoft Office (Word, Excel, Outlook) or similar tools
- Experience with HR, payroll, or accounting systems (Paycor, Deltek, or similar) is a plus
Skills & Attributes
- Strong verbal and written communication skills
- Professional discretion when handling confidential information
- Excellent organization, time management, and multitasking abilities
- Friendly, professional, and welcoming demeanor
- Proactive, dependable, and adaptable in a growing professional environment
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