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HR Specialist
The employee performs a wide range of human resources and business administration functions. Their duties include recruiting, hiring and training new and existing employees, picking up/processing mail, general administrative tasks and special projects. The assistant will help with programs and processes designed to improve employee welfare. They manage payroll, maintain vital employee records and ensure the smooth operation of the HR department. Work duties may include administrative duties such as data entry, filing, invoicing, answering phones, dispatching employees, scheduling appointments, providing customer service, and more.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Recruitment & Hiring
- Write and post job descriptions
- Screen resumes and applications
- Conduct phone, virtual and in-person interviews
- Coordinate interview schedules (and feedback) with hiring managers
- Perform background and reference checks
- Prepare job offers and employment contracts
Onboarding
- Prepare onboarding documents and paperwork
- Set up new employee files and HR systems
- Coordinate IT setup (email, systems access, equipment)
- Provide employee handbook and policies
- Conduct orientation sessions
- Coordinate training and introductions
- Ensure compliance forms are completed (I-9, W-4, NC-4/NC-EZ, E-verify, W-2, etc.)
Employee Relations
- Address employee questions and concerns
- Mediate workplace conflicts
- Support managers with employee performance issues
- Conduct exit interviews
- Promote a positive workplace culture
Payroll & Benefits Administration
- Maintain employee payroll records
- Coordinate with payroll providers
- Manage benefits enrollment (health, 401k, etc.)
- Process leave requests (vacation, sick leave, etc.)
- Track employee attendance
Compliance & Policies
- Ensure compliance with federal and state labor laws and regulations
- Maintain employee records and documentation
- Maintain required workplace labor posters
- Update employee handbook and policies
- Conduct workplace safety training
- Handle workplace investigations
Performance Management
- Coordinate performance review cycles
- Track employee goals and development plans
- Support managers with coaching and feedback processes
- Identify training or development needs
Training & Development
- Organize employee training programs
- Track certifications and required training
- Develop leadership development initiatives
- Support career development planning
HR Administration
- Maintain HR databases and systems
- Prepare HR reports and analytics
- Manage employee documentation and records
- Support internal HR communications
- Coordinate company events or engagement activities
Offboarding
- Process employee resignation or termination
- Conduct exit interviews
- Prepare final payroll and benefits updates
- Collect company property (laptop, ID cards, etc.)
- Disable system access and accounts
- Update HR records and employee status
- Document reasons for leaving and feedback
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