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Our client, a prominent Investment Management firm, is seeking a Temporary Receptionist/Concierge for short term temp coverages over the next several months. This will be seated on a heavily trafficked client facing floor in their Bryant Park office. The hours are 7:30am – 4:30pm with flex as needed. This role is in office 5 days. Hourly rate is up to $30/hr.
Responsibilities:
- Greeting visitors and clients in a professional and friendly manner
- Answering phone calls and directing them to the appropriate person or department
- Handling inquiries and providing basic information about the company
- Manage visitor registration, notify staff of visitor arrivals, and escort Visitors to conference rooms
- Assist with general administrative tasks such as scheduling team meetings, provide administrative support to the Events team as needed such as signs, Wi-Fi cards, name plates, etc.
- Scheduling and coordinating meetings and conference room bookings and work with IT regarding virtual meetings, video conferences, and conference calls
- Manage catering and beverage requests
- Handling internal and external communication in a professional manner
- Collaborating with security personnel to maintain a safe and secure environment
- Work closely with Marketing for all events by attending logistics meetings, handling all Workplace Services logistics during events, and connecting with catering labor support for event
Qualifications:
- Bachelor’s Degree highly preferred
- 2+ years of receptionist/administrative assistant experience, ideally in a fast-paced dynamic professional environment is required.
- Exceptional time, task, and resource management skills.
- Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently.
- Working knowledge of Microsoft office including WORD, Outlook, Excel, PowerPoint.
- Strong written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.
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