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Our client is seeking an experienced Executive Assistant to support the Consumer group within a large, collaborative financial services organization. This is an add‑to‑staff role created to relieve an overextended EA and provide dedicated coverage to a growing team. The environment is professional but approachable, with strong emphasis on teamwork, flexibility, and a “no job too big or too small” mentality. Hours are generally 8:30am-5:30pm with flexibility as needed, and the role follows a hybrid schedule with four days onsite.
Key Responsibilities:
- Provide executive‑level administrative support to a group of approximately 10 professionals, including Managing Directors, Directors, Vice Presidents, Associates, and Analysts
- Manage high‑volume calendar scheduling across multiple stakeholders and priorities
- Coordinate domestic and international travel, including itineraries and real‑time changes
- Assist with interview coordination and onboarding logistics for new hires
- Support internal meeting logistics, preparation, and follow‑up
- Serve as a reliable point of contact for team members and internal partners
- Partner closely with another EA on the team to ensure seamless coverage and communication
- Handle ad hoc administrative tasks with a proactive, team‑first mindset
Qualifications:
- 5+ years of Executive Assistant experience
- Background in financial services or similarly structured professional environments preferred
- Strong calendar and travel coordination experience
- Highly organized with excellent attention to detail
- Positive attitude with a willingness to jump in and support wherever needed
- Comfortable working with senior leaders and a range of personalities
- Strong written and verbal communication skills
- Bachelor’s degree preferred
Compensation/Benefits:
- Up to $120K base salary + paid overtime + discretionary bonus
- Company‑paid healthcare (multiple medical plan options; employee contribution required)
- Fertility, adoption, and surrogacy benefits
- Employee and family assistance programs (counseling, legal services, financial support)
- Tuition reimbursement
- Tiered PTO structure based on tenure
- Hybrid schedule with flexibility around remote days
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