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Our client is seeking a collaborative, detail‑oriented Executive Assistant to support senior leaders within a close‑knit global investment office. This role primarily supports the Chief Financial Officer, Head of Legal, and CAO, with potential expansion as the team grows. The environment is professional, thoughtful, and collaborative, with a strong emphasis on discretion and organization. Hours are generally 8:30am-5:30pm and the role follows a hybrid 4/1 schedule with Fridays remote.
Key Responsibilities:
- Provide executive‑level administrative support to the CFO and General Counsel, with potential future coverage for an additional leader
- Manage heavy calendar scheduling, including coordinating frequent internal and external meetings
- Prepare executives for meetings by proactively organizing materials and logistics
- Coordinate limited domestic and international travel, including itineraries and logistics
- Process and reconcile expense reports using Concur
- Assist with document management, systems coordination, and software applications related to Finance
- Support Legal workflows including proofreading, editing, and document preparation
- Draft, edit, and format materials using Word, Excel, PowerPoint, and Outlook
- Serve as a professional front‑of‑house presence during meetings, greeting guests and assisting with conference room setup
- Prepare and clear conference rooms, including catering and AV coordination
- Participate in shared reception, kitchen, and pantry coverage as part of a team rotation
- Provide backup coverage for other Executive Assistants during breaks and vacations
- Assist with birthdays, celebrations, and internal events with a positive, team‑first attitude
Qualifications:
- 5+ years of experience in an Executive Assistant or administrative support role
- Bachelor’s degree required
- Strong organizational skills with exceptional attention to detail
- Professional, warm, and approachable demeanor with strong executive presence
- Comfortable working in a client‑facing environment and hosting meetings
- Strong written and verbal communication skills
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Experience with Concur preferred
- Team‑oriented mindset with a willingness to jump in wherever needed
- Open to industry background; fit with the team is paramount
Compensation/Benefits:
- Up to $140,000 base salary + discretionary bonus
- Medical and dental coverage with low employee contribution; vision fully covered
- Commuter benefits fully covered up to $127/month
- PTO package
- Half-day Summer Fridays between Memorial Day and Labor Day
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