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Our client, a global investment management firm, is seeking a Temporary to Permanent Receptionist/Office Manager for their growing NYC Office located in Midtown, Manhattan. This role requires this person to be 5 days on site from 8am-5pm with some flexibility as needed and a 1 hour lunch.
Essential Duties and Responsibilities:
Office Operations & Coordination:
- Oversee and manage daily office operations to ensure a clean, organized, and fully functional workplace
- Ensure the office environment is consistently maintained to a high standard, aligned with company brand and client expectations
- Manage office supplies inventory and oversee ordering while maintaining cost awareness
- Build and manage relationships with vendors, service providers, and building management
- Serve as primary liaison with building management to address facilities needs, updates, and enhancements
- Coordinate maintenance requests, office updates, and space improvements, including potential office expansions
- Assist with light budget tracking related to office operations, supplies, and vendor services
- Identify opportunities for process improvements and proactively present recommendations to enhance office efficiency and experience
- Partner closely with the Mailroom/Facilities Coordinator to support day-to-day operations
- Provide coordination and support for office management needs in the Tampa office remotely
- Partner with internal teams (e.g., Events, IT, Facilities) to support office needs
- Coordinate and execute office events and team activities (e.g., holiday parties, team lunches)
- Support office-wide initiatives, including space organization and process improvements
Front Desk Responsibilities:
- Welcome and engage clients, candidates, and visitors providing a professional and polished first impression
- Answer and screen incoming calls to the main line and direct appropriately
- Manage guest registration within the building security system
- Coordinate scheduling and setting up of meeting and conference rooms, including managing beverages, catering and preparing any audio-visual needs
- Place catering orders and assist with meeting setup and breakdown
- Maintain appearance and functionality of reception and common areas
- Open and close the reception area daily
Mailroom & Facilities Support (Backup):
- Sort and distribute incoming mail and prepare outgoing mail
- Coordinate courier services and deliveries
- Assist with restocking kitchen and office supplies
- Serve as backup point of contact for building-related service requests
Qualifications:
- 4-6+ years of experience in office coordination, reception, or office management
- Experience within financial services a plus
- College degree preferred
- Strong organizational skills with the ability to manage multiple priorities
- High attention to detail and strong follow-through
- Exceptional client service skills with a high level of professionalism
- Strong verbal and written communication skills
- Proactive, resourceful, and able to take initiative in a fast-paced environment
- Excellent interpersonal skills with the ability to build relationships across teams and with external partners
- Ability to think critically and propose solutions to improve office operations and efficiency
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Zoom
- Positive, professional presence representing company culture
- Ability to work in office Monday – Friday, 8:00am – 5:00pm ET is required
Compensation:
- The base salary range is $65,000 – $80,000. Individual salaries may vary based on different factors including but not limited to, skills, experience, job-related knowledge, and location. Base salary does not include other forms of compensation or benefits offered in connection with this position.
A1459552NY-Temp_1779198420