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Global investment firm located in Midtown, Manhattan is seeking to hire a Long Term Temporary Receptionist to act as one of two points of contact upon office entry for an open ended assignment. The ideal candidate will have previous office experience and a can-do attitude. Day to day the receptionist will answer phones, greet visitors, manage conference rooms, handle mail and other ad hoc projects as needed. You will work closely with the Global Head of Facilities to help with scheduling, some travel and expenses. One must be a team player and willing to chip in as needed, have great MS Office skills including Word, Excel and Outlook, and 6 + months of office experience in a similar, fast paced environment. This role requires 5 days/week on-site and hours vary from 8/9am – 5/6pm, flexibility is required.
Responsibilities:
- Manage 20+ conference rooms; including troubleshooting last-minute conflicts, in-person and virtual meeting set-ups, and tidying space after meetings conclude
- Enter office visitors into security; greets visitors and manages their time throughout office; includes providing refreshments, directions, and ad-hoc assistance
- Creates FedEx labels and organizes messenger services, and works alongside Facilities team to log and distribute packages
- Answer phones; direct requests to appropriate party
- Provide coverage to assistants when they are out of office and maintain expense reports and travel bookings for junior Investment Professionals
Requirements:
- Degree is required
- Strong organizational skills and a proven ability to multi-task in a fast paced, dynamic environment
- Professional demeanor: ability to maintain composure at all times
- Team-player; works well alongside other members of Reception and Facilities team
- Self-starter with a track record of driving results
- Willingness to provide assistance on ad-hoc projects as they arise
- High EQ, strong interpersonal skills and the ability to build trust with / influence colleagues and business leaders
Compensation/Benefits:
- Hourly up to $26/hr
A1459601NY-Temp_1779198128