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Our client is seeking a highly experienced, collaborative Executive Assistant to provide true 1:1 support to the incoming Head of U.S. operations within a global real estate and investment management platform. The ideal candidate is steady, adaptable, and confident supporting a new leader while helping establish rhythms, preferences, and structure. Hours are generally 9:00am-5:00pm with flexibility as needed, and the role follows a hybrid 4/1 schedule, flexing to additional in‑office days during onboarding.
Key Responsibilities:
- Provide full‑scope executive support to the Head of U.S. operations in a true 1:1 capacity
- Manage a complex, evolving calendar with heavy meetings and competing priorities
- Coordinate extensive domestic and international travel, including detailed itineraries
- Support board and leadership‑level meetings, including preparation, materials, and follow‑up
- Prepare, edit, and proofread executive‑level communications, presentations, and reports
- Serve as a proactive gatekeeper, prioritizing requests and ensuring critical items are addressed
- Coordinate town halls, leadership meetings, offsites, and team events
- Manage expenses, invoices, and budget tracking related to the executive’s activities
- Oversee incoming and outgoing communications on behalf of the executive
- Build strong relationships with internal and external stakeholders across global offices
- Proactively identify opportunities to improve processes and increase efficiency
Qualifications:
- 10+ years of experience supporting C‑suite or senior executives in a large, global organization
- Strong preference for backgrounds in commercial real estate, investment management, or similar professional services environments
- Exceptional organizational and time‑management skills
- Proven ability to support leaders during onboarding or periods of transition
- Comfortable managing ambiguity and shifting priorities
- Strong written and verbal communication skills with executive presence
- Advanced proficiency in Microsoft Office and collaboration tools
- Highly collaborative, adaptable, and service‑oriented mindset
- Bachelor’s degree preferred
Compensation/Benefits:
- Up to $130K-$140K base salary + discretionary bonus
- 100% employer‑paid medical, dental, vision, and life insurance
- 401(k) with employer match
- Generous PTO package
- Hybrid schedule with flexibility as business needs dictate
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