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A highly regarded and fast-paced financial services firm is seeking a polished and proactive Executive Assistant to support a senior executive. This role offers the opportunity to partner closely with leadership, contribute to high-level initiatives, and play a key role in day-to-day operations.
Key Responsibilities:
- Manage complex, ever-changing calendars, travel, and meeting coordination
- Serve as a trusted liaison between executive leadership and internal/external stakeholders
- Draft and manage correspondence, presentations, and reports
- Prepare materials for meetings and track follow-ups and action items
- Support strategic HR initiatives, special projects, and key organizational priorities
- Handle sensitive and confidential information with discretion
- Assist with expense reporting, vendor management, and operational processes
Qualifications:
- 5+ years of experience supporting senior executives in a fast-paced environment
- Prior exposure to HR functions or supporting HR leadership is a plus
- Strong organizational skills with the ability to multitask and prioritize
- High level of professionalism, discretion, and attention to detail
- Proficiency in Microsoft Office and collaboration tools (e.g., Teams, Zoom)
- Excellent communication skills, both written and verbal
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