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Our client is seeking a polished, proactive Office Manager / Administrative Assistant to support a newly built Greenwich office within a private investment firm. This is a front‑of‑house and operations‑focused role that will sit at reception while also supporting internal teams and helping maintain a high‑end, client‑ready office environment. The position is ideal for someone who enjoys being the go‑to person in a small office, is comfortable interacting with senior leadership, and can take ownership of day‑to‑day operations. Hours are 8:45am-5:00pm with minimal overtime, and the role is fully onsite five days per week in CT.
Key Responsibilities:
- Serve as the front‑of‑house presence, welcoming guests and maintaining a polished, professional office environment
- Oversee day‑to‑day office operations, ensuring the office is well‑maintained, organized, and fully stocked
- Support 1-2 team members initially, with potential to take on additional administrative responsibilities over time
- Coordinate with vendors, building management, and service providers to maintain the office space
- Assist with calendar management, scheduling, and general administrative support
- Partner with operations and admin teams across the firm
- Support event planning, including firmwide gatherings and annual conferences
- Maintain office systems and processes, helping to establish structure in a growing space
- Monitor and maintain office details (supplies, plants, layout, presentation) to meet leadership standards
- Act as a flexible, hands‑on team member, stepping in wherever needed
Qualifications:
- 4-5+ years of administrative, office management, or hospitality experience
- Strong communication skills with ability to interact confidently with C‑suite and senior stakeholders
- Comfortable sitting at reception and being the first point of contact
- Highly organized with strong attention to detail
- Proactive, self‑starting mindset with the ability to take ownership
- Ability to multitask and operate in a fast‑paced environment
- Professional presence with strong judgment and poise
- Open on background (administrative, hospitality, or similar)
- Bachelor’s degree preferred but not required
Compensation/Benefits:
- Up to $110K-$130K base salary
- Platinum Aetna medical plan with no‑cost options
- 401(k) with employer match + opportunity to invest in firm funds
- $2,500 annual lifestyle stipend
- PTO package
- Summer Fridays with 1pm early close
- Annual team retreat
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