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Our client, a global technology company located in Flatiron, Manhattan is looking for a Temp to Permanent Facilities Coordinator to join their team. This position will start as soon as possible and will operate on an in office schedule between the hours of Monday-Friday, 7:30am-4:00pm. Compensation is up to $27/hr while temping; $32-36/hr if converted.
Work in partnership with the Workplace Experience (WE) team to help create the best workplace in the world. This role plays a critical part in delivering exceptional customer and guest experiences by ensuring all employees, customers, and visitors are supported in a warm, professional, and friendly manner.
The position supports the Workplace Experience team in delivering consistent, high-quality services while assisting with the day-to-day management and operation of the workplace.
Responsibilities:
- Support the Regional Facility Manager and Concierge Coordinator with the execution of meetings, conferences, and events
- Contribute to a customer-focused workplace environment aligned with company values and principles
- Continuously identify opportunities to improve service delivery and customer experience
- Collaborate effectively with internal teams and external vendors to deliver high-quality service
- Perform minor repairs and routine equipment maintenance (e.g., patching, painting, hardware repairs)
- Conduct routine daily inspections of assigned buildings and spaces
- Provide facilities services and meeting/event support, including furniture and equipment setup, reconfiguration, and breakdown
Facilities Operations:
- Perform general and detailed maintenance with appropriate supervision
- Conduct inspections and maintain accurate facilities records
- Manage and monitor the site work ticket queue
- Support vendor management and onsite contractor activities
- Assist with workplace moves and space changes
- Liaise with building management as required
- Ensure compliance with building WHS, HSSE, and emergency procedures
- Participate in all HSE-related programs, investigations, audits, and assessments
- Maintain stock levels of office and conference room supplies
Communications & Documentation
- Communicate effectively and regularly with team members and stakeholders
- Confidently engage with all levels of the business, including C‑Suite executives
- Send site-wide communications related to facilities activities
- Create and maintain site playbooks and internal web pages
- Monitor and update site-specific and global communication channels
- Complete all work documentation accurately and on time using Jira Service Desk, Corrigo, and related systems
Finance Support
- Support site spend activities and financial tracking
- Manage documentation and backup for expenses
- Participate in the site budgeting process
- Identify, document, and support cost-saving initiatives
Guest Services
- Participate in guest services and customer-facing coverage
- Support visitor badging processes and related technologies
- Assist with reception and desk coverage, including coordination with security scheduling
Event & Meeting Support
- Set up and reset meeting, conference, and event spaces according to approved plans
- Perform daily and mid-day room turnovers and reconfigurations (indoor and outdoor)
- Escalate issues or concerns to management in a timely manner
- Manage post-event storage and inventory of furniture and equipment
- Conduct room checks to ensure technical and visual readiness
- Identify and report AV and cleaning service requirements
- AV setup and troubleshooting experience preferred but not required
Required Skills:
- Positive, collaborative, and customer-first mindset
- Strong multitasking and time management skills
- Ability to deliver exceptional customer experiences and lasting impressions
- Excellent verbal and written communication skills
- Strong interpersonal and relationship-building abilities
- Comfortable working independently with minimal supervision
- Detail-oriented with high standards for workplace presentation and maintenance
- Proficient computer skills and willingness to learn Atlassian tools and systems
- Ability to read and follow plans, procedures, and operating instructions
- Experience using basic carpentry, plumbing, painting, and custodial tools
- Ability to lift up to 50 lbs and safely operate ladders and equipment
- Ability to stand, stoop, crouch, climb, and reach as required for daily tasks
- Commitment to maintaining a safe and healthy workplace
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