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This part-time Business Operations Associate role is based in the Boston area within a global investment management firm. The position runs for 3+ months and requires onsite work three days per week from 8:30 AM-5:00 PM and paying $25/hour. This role combines front office coordination, administrative support, and operational oversight, serving as a key point of contact for staff, clients, and leadership.
Job Responsibilities
- Serve as the front desk lead, managing the main phone line, greeting visitors, and ensuring a professional office environment
- Coordinate visitor registration and collaborate with building security for access compliance
- Oversee office upkeep including shared spaces, kitchens, and supply inventory
- Manage and optimize conference room scheduling and meeting logistics across multiple floors
- Coordinate internal and external meetings, including catering and room setup
- Handle incoming/outgoing mail, deliveries, and building-related service requests
- Support office initiatives, team events, and end-of-year planning activities
- Partner with finance to track and reconcile vendor invoices
- Assist with onboarding logistics for new hires, including workspace setup and office tours
- Provide administrative support such as printing, document preparation, and ad hoc tasks
- Manage complex calendars and coordinate domestic/international travel for senior leadership
- Prepare and reconcile expense reports and handle confidential correspondence
- Ensure adherence to data security, privacy policies, and compliance requirements
Candidate Qualifications
- Bachelor’s degree or equivalent professional experience
- 2-4 years of experience in office operations, administrative support, or executive assistance (preferably in financial or professional services)
- Strong organizational and multitasking abilities in a fast-paced environment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- High attention to detail and accuracy in administrative tasks and reporting
- Professional demeanor with strong judgment and ability to handle confidential information
- Excellent communication and interpersonal skills with a client-focused mindset
- Proactive, team-oriented attitude with a willingness to take initiative beyond core responsibilities
Qualified and interested candidates are encouraged to apply today for immediate consideration.
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