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Our client is seeking a proactive, hands‑on Office Manager to oversee day‑to‑day operations of a mid‑sized private equity office. This is a front‑of‑house plus facilities‑focused role with broad ownership across office operations, vendor management, and workplace experience. The ideal candidate is organized, solutions‑oriented, and comfortable managing both routine operational tasks and ad hoc projects in a collaborative, fast‑paced environment. Hours are 8:00am-5:00pm with occasional flexibility required, and the role is fully onsite five days per week.
Key Responsibilities:
- Manage daily office operations, serving as the primary point of contact at reception
- Oversee facilities, vendor relationships, and third‑party service providers
- Coordinate office supply ordering, inventory, and workspace upkeep
- Handle mail, deliveries, and distribution
- Maintain kitchen, pantry, and office areas to ensure a polished environment
- Support conference room setup and office readiness for meetings and guests
- Liaise with building management and escalate maintenance issues
- Assist with basic accounting workflows such as vendor invoices and expenses
- Support internal team logistics and occasional event coordination
- Partner with HR on administrative needs and scheduling support
- Handle ad hoc administrative projects (scanning, binding, document prep)
- Identify and implement process improvements to enhance office efficiency
Qualifications:
- 2-4+ years of office management, facilities, or administrative experience
- Experience in professional services or financial services preferred (but not required)
- Strong organizational skills with attention to detail
- Self‑starter with a proactive, solutions‑oriented mindset
- Strong interpersonal and communication skills
- Ability to multitask and manage competing priorities
- Customer service mindset with a “no task too big or small” attitude
- Reliable, punctual, and able to operate independently
- Positive, team‑oriented demeanor with good energy
- Bachelor’s degree highly preferred
Compensation/Benefits:
- Up to $90K-$110K base salary + discretionary bonus
- 100% employer‑paid medical coverage for employees and dependents
- 401(k) with safe harbor match
- PTO package + sick days + market holidays
- Free lunch on Fridays
- Fully onsite role with strong work‑life balance
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