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Our client, a global insurance group located in Midtown, Manhattan is looking for a Long-term Part-time Temporary Office Administrator to cover a leave of absence for 12 weeks, with potential to extend. This individual will support the day-to-day operations of the NYC office, serving as the primary onsite administrative resource, ensuring professional workplace experience for employees, visitors and senior executives while maintaining smooth office operations.
This position will start ASAP and will operate on an in-office schedule Monday – Thursday between the hours of 8:00/8:15 AM – 4:30/5:00 PM daily. Ideal candidate has previous front-facing experience with an extroverted, engaging personality and the ability to interface with all levels of an organization.
Responsibilities:
- Manage reception and visitor registration
- Coordinate building access and security badges
- Support conference room scheduling and meeting logistics
- Order and maintain office pantry supplies
- Coordinate catering and office events
- Process incoming and outgoing mail and deliveries
- Support onboarding activities and workspace setup
- Coordinate facilities requests and vendor visits
- Provide general administrative support to employees and senior leadership
- Maintain a professional and organized office environment
Qualifications:
- Corporate office experience preferred
- 3+ years of business office or equivalent experience preferred
- Experience supporting a professional office environment
- Experience working with visitors, vendors, and senior leaders
- Proficiency in Microsoft Outlook, Teams, Word, Excel
- Experience with desk booking or visitor management systems preferred
- Strong customer service orientation
- Excellent communication skills
- Ability to work independently
- Professional demeanor and executive presence
- Ability to manage multiple priorities in a fast-paced environment
- Reliable and dependable attendance
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