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Our client is seeking a polished, service‑oriented Receptionist to serve as the face of a global investment office. This is a high‑touch, white‑glove front‑of‑house role combining reception, office coordination, and administrative support across teams. The ideal candidate is professional, detail‑oriented, and thrives in a client‑facing environment with high standards and strong hospitality expectations. Hours are 8:00am-5:00pm with an hour lunch, and the role is fully onsite five days per week.
Key Responsibilities:
- Serve as the primary front‑of‑house contact, greeting guests and maintaining a polished reception experience
- Manage guest registration, security clearances, and visitor tracking
- Answer and route incoming calls with professionalism and discretion
- Maintain reception area, coat closet, and common spaces to firm standards
- Coordinate conference room bookings and meeting logistics, including catering and setup
- Manage mail, deliveries, courier requests, and shipping coordination
- Oversee office supplies, pantry, and wellness station inventory
- Support administrative teams by providing backup coverage and assisting with overflow work
- Assist with event coordination and internal engagement initiatives
- Partner with Office Management and Facilities to support day‑to‑day operations
- Maintain accurate records for subscriptions, vendor coordination, and internal systems
Qualifications:
- 3-5+ years of experience in reception, office coordination, or administrative support
- Background in financial services or corporate environments preferred (hospitality also strongly considered)
- Strong customer service mindset with polished, client‑facing demeanor
- Excellent communication and interpersonal skills
- High attention to detail and organizational skills
- Ability to multitask and prioritize in a fast‑paced environment
- Proactive, dependable, and solutions‑oriented mindset
- Comfortable supporting a team and stepping in where needed
- Proficiency in Microsoft Office and office systems
Compensation/Benefits:
- Up to $80K-$95K base salary + discretionary bonus
- Medical, dental, and vision benefits (multiple plan options)
- 401(k) plan
- PTO and sick leave package
- Fully onsite schedule in a high‑touch, client‑facing environment
- Collaborative team structure with strong support and training
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