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Our client, a high-growth origination company, is seeking an experienced Temp-to-Perm Executive Assistant for an assignment to support its Co-CEOs. This role requires an experienced administrative professional who can thrive in a fast-paced, investment banking-style environment and manage complex scheduling, travel coordination, and day-to-day executive support. The EA will serve as a trusted gatekeeper and communicator for senior leadership.
Primary Responsibilities
- Screen incoming calls and greet guests in a professional and courteous manner.
- Manage extensive calendars, including scheduling/rescheduling appointments, communicating with attendees, and adapting flexibly to changes.
- Prioritize conflicting needs and handle matters proactively, following through to completion under deadline pressures.
- Arrange complex domestic and international travel, compose detailed itineraries, and coordinate required travel documents/visas.
- Schedule and organize meetings, conferences, and off-site events including all related logistics.
- Plan strategic meetings, update marketing materials, and coordinate client-facing social events.
- Process executive expenses (including out-of-pocket).
- Draft and edit correspondence such as letters, memos, agendas, invitations, and project communications; proofread for clarity, grammar, and accuracy.
- Coordinate recruitment logistics for new employees joining the team.
- Manage incoming/outgoing mail and shipments using US Mail, FedEx, and other services.
- Collaborate closely with other assistants to ensure phone coverage and provide back-up support.
- Manage priorities independently and respond to business needs outside of normal office hours as required.
- Perform additional administrative tasks for executives as assigned.
Qualifications & Experience
- Bachelor’s degree highly preferred, or 5+ years of executive administrative experience (or equivalent).
- Strong background supporting senior executives in fast-paced environments, ideally finance/investment banking.
- Demonstrated ability to prioritize multiple demands and meet deadlines.
- Proactive, resourceful, and solutions-oriented with strong ownership of responsibilities.
- Exceptional interpersonal skills with poise, tact, and diplomacy when handling sensitive/confidential matters.
- Superb written and verbal communication skills, with strong attention to detail in drafting and proofing.
- Collaborative, team-oriented approach with ability to partner effectively across functions.
- Advanced proficiency in Microsoft Outlook, with solid working knowledge of Word, Excel, and PowerPoint.
- Familiarity with standard office procedures and technology.
- Finance industry experience a plus but not required.
A1464268NY-Temp_1782401624