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Our client, a leading global investment firm, is seeking a Temporary Foundation Coordinator to provide administrative and operational support to its charitable foundation. This role is responsible for supporting day-to-day operations, platform administration, communications, logistics, and program execution. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple workstreams in a fast-paced environment. This role starts asap (as soon as we can find the right person) with a contract through early December 2025. The standard daily hours are 9am-5pm with a 30-minute lunch break. This is a hybrid role, onsite Mondays-Thursdays, remote Fridays. The hourly pay rate is up to $45.00/hr DOE.
Responsibilities:
- Build and manage event and campaign pages on employee engagement platforms, ensuring timely and accurate publication
- Manage intranet content for firmwide charitable and volunteer initiatives
- Maintain SharePoint, Box, and other shared repositories for program documentation, photos, and resources
- Coordinate internal and external meeting scheduling
- Manage volunteer event logistics, including inventory tracking, ordering, and distribution of program materials
- Support nonprofit relationship management and follow-up tracking
- Coordinate logistics for volunteer activities, including venue reservations, conference room scheduling, and catering arrangements
- Draft communications, including campaign announcements, event descriptions, and program updates
- Manage event reminder communications, calendar holds, and employee outreach for volunteer and fundraising initiatives
- Track data and maintain documentation across multiple foundation programs
- Provide general administrative and operational support to ensure successful program execution
Qualifications:
- Bachelor’s degree required
- A minimum 1-3+ years of experience in program administration, event coordination, operations, nonprofit support, or a related field
- Exceptional organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines while maintaining a high degree of accuracy
- Strong problem-solving skills and the ability to learn new systems and processes quickly
- Excellent written and verbal communication skills
- Collaborative, proactive, and service-oriented approach
- Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and PowerPoint
- Experience with SharePoint, Box, employee engagement platforms, or content management systems is a plus
- Comfortable leveraging technology, AI, and automation tools to improve efficiency and streamline processes
- Self-starter with strong ownership, follow-through, and project coordination skills
About the Opportunity:
This is an excellent opportunity to support a mission-driven foundation focused on community engagement, workforce development, and charitable initiatives. The role offers exposure to event management, employee engagement programs, nonprofit partnerships, communications, and foundation operations within a highly respected global organization.
A1465216NY-Temp_1783524201