Operations Specialist

A growing consulting and advisory firm is seeking an Operations Specialist to support its Chicago headquarters and help keep the organization running smoothly. This highly visible role combines office management, reception, executive support, operations coordination, event planning, and special projects. The ideal candidate is organized, proactive, adaptable, and comfortable wearing multiple hats in a fast-paced professional environment.

THE ROLE:

* Oversee day-to-day office operations and serve as the primary point of contact for vendors, building management, and service providers.
* Manage office supplies, equipment, mail, workspace organization, and general office logistics.
* Provide administrative support to senior leaders, including calendar management and meeting coordination.
* Coordinate travel arrangements, itineraries, and accommodations.
* Prepare presentations, reports, correspondence, and meeting summaries.
* Maintain confidential company and client records and files.
* Partner with the firm’s IT provider to coordinate technology support and troubleshooting.
* Assist with planning and execution of internal events, conferences, and client programs.
* Support social media initiatives, website updates, and other marketing-related projects.
* Handle special projects and ad hoc administrative needs across the organization.

YOU:

* Bachelor’s degree required.
* 3+ years of executive support, office management, operations, or administrative experience.
* Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
* Experience with QuickBooks preferred; paralegal experience is a plus.
* Exceptional organizational skills with strong attention to detail.
* Excellent written and verbal communication skills.
* Ability to manage multiple priorities in a fast-paced environment.
* Professional, resourceful, and highly service-oriented.
* Comfortable handling confidential information with discretion.
* Positive, team-oriented mindset with a willingness to jump in wherever needed.

This company offers a competitive compensation package, discretionary bonus opportunity, comprehensive benefits, and the chance to work closely with senior leadership in a collaborative and entrepreneurial