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Private holding company located in Midtown East, Manhattan is seeking a talented individual to serve as a Temporary Executive Assistant to the HR team to provide maternity leave coverage, starting ASAP for 1.5-2 months. This position is ideal for a motivated, self-starting professional open to dive into both administrative responsibilities as well as special project assignments with excellent problem solving and critical thinking skills. Requiring 5 days/week on-site from 8:30am-5:30pm with flexibility, pay rate DOE.
Responsibilities:
- Support primarily CHRO and HR Operations Specialist
- Provide multiple calendar management
- Assist with interview scheduling and coordinating with HR
- Organize lunch ordering and setup for internal and external meetings
- Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments
- Coordinate business travel logistics, creating itineraries and making travel arrangements
- Manage expense reports and vendor invoices as needed
- Both individually and on a team, assist with special project assignments
- Assist with ad-hoc job-related requests as needed
Ideal profile and characteristics:
- Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
- Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
- Flexible and resilient with an eagerness to learn, receptive to constructive feedback
- Detail oriented with excellent time management and organizational skills
- High level of integrity, discretion, professionalism, and confidentiality
- Ability to anticipate the needs of the executive, the team, and the company
- Tech-savvy and resourceful
- Proactive, positive, energetic personality with a can-do attitude
- Excellent written and verbal skills
- Advanced knowledge of Microsoft Office Suite, including proficiency in Excel, Outlook and PowerPoint
Education and Experience:
- 5+ years of experience supporting senior level executives preferably in the Finance/Investment industry
- Experience in a fast-paced environment supporting a C-level executive a plus
- Bachelor’s degree preferred
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