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Investment Management firm in Battery Park, Manhattan is looking to hire a Temporary to Permanent Administrative Receptionist to support the office. This role will start asap. General hours are 8:30am – 4:30pm with flexibility for overtime as needed. This will be in office 5 days.
Responsibilities:
- General reception duties including registering and greeting guests, answering the mainline, directing guests to appropriate conference rooms, set up conference rooms.
- Schedule and organize meetings – pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
- Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
- Coordinate closely with team and other assistants to provide phone coverage and back-up assistance as needed
- Perform other related general administrative tasks for executives as assigned and required
- Use US Mail, FedEx, and other services to send and track priority mail
Qualifications:
- Bachelor’s Degree preferred and 2+ years of corporate office experience in a similar position
- Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
- Ability to switch gears easily and demonstrate flexibility in different coverage assignments
- Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan for potential issues and take appropriate action
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy
- Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
- Experience supporting a group of executives in a corporate environment highly preferred
- Team-oriented and collaborative attitude is a must
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint. Must have concur experience
- Working knowledge of office administrative procedures and operating standard office equipment
- Experience in finance industry is a plus but not required
Compensation:
- Up to $75k
A1466466NY-Temp_1784039737