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Our client, a financial services firm located in Manhattan is looking for a Temporary to Permanent Office Coordinator to join their facilities team. This position will start July 27th and will be 5 days in-office. Hours are 8:00 AM – 5:00 PM with flexibility.
Responsibilities:
- Serve as primary front-facing point of contact for employees, visitors, and guests
- Provide reception coverage including greeting, directing, and assisting visitors
- Manage incoming calls, emails, and office inquiries
- Coordinate visitor registration, building access, and security requirements
- Maintain reception area, conference rooms, and shared spaces
- Support conference room setup, meeting logistics, and catering coordination
- Assist with new hire onboarding including workspace setup and access preparation
- Coordinate with HR, IT, and internal teams for onboarding and operations
- Manage office supplies, deliveries, mail, and vendor coordination
- Track and support facilities requests, maintenance, and vendor visits
- Maintain accurate records, trackers, and internal documentation
- Utilize Microsoft 365 tools and support technology-driven workplace improvements
- Assist with administrative processes including travel and expense coordination
- Support workplace operations, hospitality, and event readiness
Qualifications:
- 1+ years of experience in office coordination, reception, facilities, or similar role
- Strong communication skills and professional demeanor
- Highly organized with strong attention to detail
- Ability to multitask and manage shifting priorities
- Comfortable interacting with employees, vendors, and leadership
- Proficiency in Microsoft Outlook, Teams, Word, and Excel
- Tech-savvy with openness to AI tools and new systems
- Strong problem-solving skills and sound judgment
- Ability to work onsite in a fast-paced environment
Compensation:
- Salary up to $85,000
- Medical and dental benefits
- Fertility benefits
- 401K
A1466696NY-Temp_1784212058