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This is a part-time Office Management & Executive Administrative opportunity with a nonprofit/public health-focused organization in the Boston area. The role is 100% onsite, working Tuesday through Thursday from 9:00 AM to 5:00 PM with a one-hour lunch break. The position is scheduled to start on July 28 and is expected to last at least one month, with potential for longer-term consideration. Pay is $24 per hour.
Job Responsibilities
- Serve as the front desk receptionist, greeting visitors and managing incoming calls.
- Monitor and respond to shared organizational email inboxes.
- Receive, sort, and distribute incoming mail and deliveries.
- Coordinate outgoing mail and shipping through vendors such as FedEx, UPS, and postage services.
- Ensure invoices and checks received are forwarded to the Finance team for processing.
- Identify and implement office process improvements and administrative systems.
- Oversee day-to-day office operations, ensuring a clean, organized, and professional environment.
- Manage office supply inventory and coordinate vendor relationships.
- Support office seating arrangements, office moves, onboarding, and offboarding activities.
- Act as liaison between the organization and the building/property management team.
- Maintain emergency preparedness and security-related materials.
- Manage staff calendars, meetings, training schedules, and office events.
- Coordinate logistics for staff gatherings, meetings, catering, and room reservations.
- Provide executive administrative support, including calendar management, travel coordination, expense reports, meeting scheduling, agenda preparation, and note-taking.
- Reconcile monthly credit card statements and maintain departmental records and archives.
- Prepare and edit correspondence, presentations, spreadsheets, and other business documents.
- Handle confidential information with professionalism and discretion.
- Support special projects and additional administrative needs as assigned.
Candidate Qualifications
- Previous experience in office administration, office management, executive assistance, or a related administrative role.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Professional customer service and reception experience.
- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience coordinating meetings, calendars, travel, and events.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
- Comfortable handling confidential information with discretion.
- Experience working with vendors, facilities coordination, and office operations is preferred.
- Ability to provide occasional onboarding support and basic administrative coordination.
Qualified and interested candidates are encouraged to apply today for immediate consideration.
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