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Our client, a global architectural firm located in Downtown, Manhattan is seeking to hire a long-term temporary Administrative Assistant to support four busy Principals. This position has potential to go permanent for the right candidate, requiring 5 days/week on-site from 9am-5:30pm (7.5 hour day) with reachability after-hours as needed. Ideal candidate has experience supporting multiple executives in a high volume environment with a great deal of travel and meeting coordination and has excellent communication skills. Pay rate up to $40/hour.
Responsibilities:
- Support four busy Principals with calendar management, travel booking, meeting coordination and expense management
- Provide ad-hoc support to the Principals’ teams including meeting coordination, lunch ordering, preparing materials, etc.
- Schedule internal and external meetings and coordinate across time zones
- Assist with travel booking and visa logistics
- Communicate effectively, concisely, and cohesively at all times, staying on top of follow-ups, and learning different communication styles and what works best for different individuals
Qualifications:
- 4-5+ years’ experience as an admin/EA supporting multiple executives in a high volume environment
- Industry experience is highly preferred
- Proactive, high touch communication with good follow up skills
- International scheduling/visa coordination experience
- Project management experience
- Highly resourceful, proactive, self-learning individual who is comfortable shifting gears
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