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Our client is seeking a highly proactive, polished Executive Assistant to support the Founder & CEO of a rapidly growing venture capital firm. This is a true right‑hand EA role with significant exposure across executive support, operations, project management, investor interactions, and firm-building initiatives. The ideal candidate is highly organized, resourceful, and thrives in an entrepreneurial environment where ownership, urgency, and accountability are paramount. Hours are flexible and require availability outside of traditional business hours, with a hybrid schedule requiring approximately two in‑person days per week initially.
Key Responsibilities:
- Provide high‑level executive support to the Founder & CEO, including complex calendar management and prioritization
- Coordinate domestic and international travel, detailed itineraries, logistics, reservations, and transportation
- Manage expenses, bill payments, financial documentation, and administrative workflows
- Maintain organization of executive records, documentation, tax materials, contracts, and key business information
- Serve as a gatekeeper and strategic partner, ensuring high‑priority relationships and opportunities receive appropriate attention
- Coordinate investor meetings, founder interactions, conferences, and industry events
- Manage event logistics and hospitality experiences for portfolio company gatherings, conferences, and networking events
- Oversee office operations, office setup, vendor management, and workplace logistics as the NYC office launches
- Support CRM management, investor pipelines, contact tracking, and relationship management workflows
- Assist with project management, research, vendor sourcing, and operational improvement initiatives
- Provide light personal support including reservations, appointments, gifting, household coordination, and family logistics
- Act as a trusted extension of the Founder, ensuring priorities move forward efficiently with minimal oversight
Qualifications:
- 5+ years of Executive Assistant experience supporting founders, CEOs, or C‑suite executives
- Experience in venture capital, private equity, startups, financial services, or entrepreneurial environments preferred
- Exceptional organizational and project management skills
- Strong business judgment and ability to independently prioritize competing demands
- Experience managing executive travel, events, and complex logistics
- Excellent written and verbal communication skills
- High level of urgency, responsiveness, and accountability
- Strong executive presence and interpersonal skills
- Resourceful problem solver who anticipates needs before they arise
- Experience operating independently with minimal direction
- Interest in startups, venture investing, and portfolio company growth preferred
Compensation/Benefits:
- Up to $150K base salary + discretionary bonus potential
- Medical, dental, and vision coverage
- Flexible PTO philosophy
- Hybrid schedule with approximately two in‑person days per week
- Significant growth opportunity into Operations, Chief of Staff, or broader strategic functions
- Opportunity to help build infrastructure and processes alongside firm leadership from an early stage
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