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A global financial services firm, located in Midtown East, is seeking a long term temporary Executive Assistant. The position will start as late early September and will last for 4-6 months with the potential to extend. 5 days on site is a hard requirement and hours are 8:00am – 5:00pm with flexibility as needed before and after these hours. The role will pay up to $42/hr and is a great opportunity for a go getter with the team oriented mindset!
Key Responsibilities:
Executive Support
- Provide primary support to a senior banker, including heavy and complex calendar management
- Build a strong, direct working relationship with the executive, who has not previously had administrative support
- Proactively manage scheduling priorities in a fast-moving environment
- Ad hoc needs as they arise by the team
Expense Management
- Oversee expense reporting for the team (~25 employees)
- Utilize Concur for tracking expenses (experience with Concur is a plus)
Travel Coordination
- Arrange and manage complex domestic and international travel for the team
Qualifications:
- 4+ years of Executive Assistant experience, preferably within financial services
- Bachelor’s degree strongly preferred (relevant experience may be considered in lieu)
- Experience supporting senior-level executives in a fast-paced environment
- Strong experience with expense management and travel coordination
- Prior experience with Concur is highly preferred
- Highly professional with strong business acumen and ability to “read the room”
- Proactive, resourceful, and willing to take initiative
- Strong sense of ownership and accountability
- Comfortable working with executives who have evolving support needs
- Excellent communication and organizational skills
- Respectful of hierarchy and able to navigate chain of command effectively
- Team-oriented with a positive, “roll-up-your-sleeves” attitude
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