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Position Overview
We are seeking an organized and detail-oriented Administrative Assistant to support a busy Inside Sales team. This newly created role will play a key part in ensuring smooth day-to-day operations by managing reporting functions, providing administrative support, and assisting with sales team coverage as needed.
This position offers a unique opportunity for someone who enjoys working with data, maintaining organized processes, and supporting a collaborative team environment. The ideal candidate is dependable, tech-savvy, and interested in building a long-term career with a growing organization.
Key Responsibilities
- Generate, compile, and distribute reports for the sales team and leadership.
- Pull data from internal systems and organize information for analysis and reporting.
- Track and monitor open sales opportunities and provide status updates.
- Communicate with outside sales representatives to gather quotes, updates, and other relevant information.
- Provide administrative support for various projects and operational initiatives.
- Serve as backup support for Inside Sales team members during planned PTO and absences.
- Learn Inside Sales processes and assist with daily responsibilities when coverage is needed.
- Maintain accurate records within Salesforce and other internal systems.
- Utilize Microsoft Excel and Word to create reports, maintain spreadsheets, and prepare documents.
- Assist with general office and administrative functions as needed.
Qualifications
- Strong administrative, organizational, and multitasking skills.
- Ability to work accurately with data, spreadsheets, and reports.
- Proficiency in Microsoft Excel and Microsoft Word.
- Experience with Salesforce or a similar CRM platform preferred.
- Excellent communication and problem-solving skills.
- Ability to learn new systems and adapt to changing priorities.
- Business, administrative, customer service, or sales support experience preferred but not required.
Ideal Candidate
- Detail-oriented and highly organized.
- Comfortable working independently while supporting a team.
- Reliable, adaptable, and willing to assist wherever needed.
- Interested in long-term career growth and development opportunities.
- Suitable for candidates starting their careers, returning to the workforce, or seeking a stable administrative position with growth potential.
Work Environment
- Approximately 60% of the role will focus on reporting, data management, and administrative responsibilities.
- Approximately 40% will involve supporting and providing coverage for Inside Sales team members.
- Coverage schedules are planned in advance whenever possible.
- Collaborative office environment with close interaction between sales and administrative teams.
Growth Opportunity
This position offers exposure to sales operations and customer support functions, with potential opportunities for advancement into future Inside Sales roles for individuals interested in expanding their career path.
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