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Our client, an Investment Management firm located in the Flatiron area of Manhattan is seeking to hire a Temporary to Permanent Workplace Expereince Coordinator to support their New York City office during their busy interview season. This position will start ASAP and go through mid-October with flexibility to extend. This position 5 days in office. Hours are 8:00am-5:00pm with availability for overtime as needed. Pay is up to $33/hr DOE
What You’ll Do:
- Reception & Front Desk Operations
- Serve as the first point of contact for employees, guests, and vendors, ensuring a welcoming and professional atmosphere.
- Manage incoming/outgoing activities, including visitor check-ins, deliveries, phone calls, and mail.
- Maintain office procedures, internal documentation, and communication channels.
- Conduct periodic walkthroughs to ensure service/product excellence across key touchpoints (e.g., F&B, meeting rooms, workspaces).
- Collaborate with the reception team, covering solo desk shifts (e.g., afternoons) to support peer/lead focus projects.
- Coordinate in-person interviews, ensuring candidates are greeted, guided, and have all necessary materials.
- Manage interview room/conference room logistics (scheduling, cleanliness, and technology setup).
- Serve as the on-site contact for 1-2 weekly events (e.g., intern programs, talent development sessions) which may require evening and weekend work.
- Assist with event setup, vendor coordination, and attendee support.
- Partner with Workplace Services, HR, and Recruiting teams on ad-hoc projects.
- Provide white-glove service to VIP visitors and employees.
- Additional duties as assigned or needed.
Skills You’ll Need:
- At least 1 year of office administration, reception, hospitality or customer service experience.
- Degree highly preferred.
- Exceptional communication skills and a customer-focused attitude.
- Strong organizational abilities, attention to detail, and time management.
- Ability to thrive in a fast-paced, team-oriented environment.
- Proficient in Microsoft Office (Word, Excel, Outlook) and scheduling tools.
- Ability to display discretion and take initiative on the job.
- Reliable and predictable availability, including the ability to work onsite five days a week.
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