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Our client, a philanthropic investment organization located in Manhattan is looking for a Temporary Administrative Office Coordinator to join their team thru 9/27 with flexibility to extend. This position will start ASAP, ideally by the last week of August, and will in office Tues – Thurs with Mon and Fri work from home. Should have flexibility to go in office 5 days as needed. Hours will be 8/9 – 5/6 with flex for OT. Hourly rate is up to $40/hr.
Responsibilities:
- Handle day-to-day office operations and administrative tasks
- Manage office inventory and supplies
- Coordinate with IT vendors and assist with employee IT needs
- Support scheduling and calendar coordination
- Book light travel arrangements as needed
- Assist with meeting preparation and materials
- Support office logistics leading up to New York Climate Week
- Coordinate vendors, deliveries, and maintenance requests
- Help with office events and external meeting logistics
- Assist NYC team members with operational and administrative needs
- Manage conference room scheduling and office space coordination
- Serve as a point of contact for visitors and guests
- Support ad hoc projects and operational initiatives
Qualifications:
- Prior administrative, operations, office management, or office assistant experience
- Calendar management and scheduling experience
- Excellent written and verbal communication skills
- Highly organized with strong attention to detail
- Ability to thrive in a startup, fast-paced environment
- Flexible, adaptable, and proactive approach to work
- Comfortable supporting multiple team members and shifting priorities
- Experience with Microsoft Office, Zoom, Slack, and related tools preferred
- Experience coordinating travel and logistics preferred
- Experience working with IT vendors or supporting technology needs preferred
- Event planning or coordination experience preferred
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