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Our client is seeking a highly organized, proactive Events Assistant to support a dynamic Events team within a leading independent investment bank. This is a blended event planning and administrative support role and the ideal candidate is energetic, service-oriented, and thrives in a fast-paced environment where logistics, coordination, and flawless execution are critical. Hours are generally 9:00am-5:30pm with flexibility required around event schedules, and the role follows a hybrid 3/2 schedule.
Key Responsibilities:
- Provide administrative and logistical support to the Events team across internal and external events
- Maintain event calendars, timelines, vendor databases, and event documentation
- Manage event contact lists, RSVP tracking, registration reporting, and attendee communications
- Coordinate travel arrangements for team members, including flights, hotels, and transportation
- Create and manage event itineraries and event logistics materials
- Print and assemble name badges, tent cards, place cards, signage, and event collateral
- Process invoices, expense reports, vendor contracts, and payment tracking
- Coordinate shipping, inventory management, and event supply distribution nationwide
- Research venues, restaurants, entertainment, gifting, catering, and additional event vendors
- Assist with Cvent registration management and event platform administration
- Attend New York-based events and support setup, execution, and breakdown
- Support firm conferences, networking events, holiday parties, leadership meetings, and special projects
Qualifications:
- Bachelor’s degree required
- 2-3+ years of corporate event planning, event coordination, or related experience
- Financial services, legal, consulting, or professional services event experience preferred
- Strong administrative and project coordination skills
- Excellent organizational abilities with exceptional attention to detail
- Strong written and verbal communication skills
- Experience managing multiple projects simultaneously
- Advanced Microsoft Office skills, including Word, Excel, and PowerPoint
- Professional demeanor with strong customer service and stakeholder management skills
- Experience with Cvent is a plus
- Ability to work occasional evenings and travel as needed for event support
Compensation/Benefits:
- Up to $85K-$95K base salary + discretionary bonus
- PTO package
- Medical, dental, and vision benefits
- 401(k) with employer match
- Volunteer day benefit
- Hybrid schedule (3 days onsite, 2 remote)
- Stocked office pantry and company-issued technology
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