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Our client is seeking a highly organized, proactive Temporary Executive Assistant to support a senior leader at a leading real estate firm. This is a high‑visibility, fast‑paced support role requiring strong calendar ownership, attention to detail, and the ability to manage a highly dynamic, ever‑changing schedule. The ideal candidate presents well, is dependable, and thrives in a demanding environment supporting a senior executive. Hours are typically 9:00am-6:00pm and the role is fully onsite five days per week with flexibility as needed. Hourly up to $55/hr.
Responsibilities:
- Manage EVP calendar with the ability to anticipate calendar conflicts, manage last-minute changes, and work across different office locations and time zones
- Prepare company wide
- Prepare and process expense reports, liaising with Finance teams daily in a timely manner
- Book extensive domestic and international air and ground travel, and other accommodations
- Coordinate and plan events both in New York and throughout the US; including but not limited to lunch/dinner reservations, client networking events, etc.
- Act as point person for new hire, technology setup and department supplies
- Organize the office and order supplies as needed
- Answer the phone line and track messages
- Manage conference rooms in the office
- Assist with presentations, i.e. slide and report creation, internal and external materials in accordance with company standards, printing and binding books
- Assist with ad hoc and special projects as assigned
Qualifications:
- Minimum of 5+ years of strong executive level administrative experience
- Experience working in a corporate environment is highly preferred
- Experience dealing with highly confidential data and information
- Must have a high level of professionalism and maturity
- Excellent communication skills; both written and verbal
- Strong knowledge of Microsoft Outlook; proficient in Word, Excel, PowerPoint
- Strong multi-tasking capabilities and time management, excellent organizational skills
- Comfortable working in a fast-paced environment, shift direction easily and prioritize
- Keen attention to detail
- Must be a team player
- Bachelor’s degree required
A1470667NY-Temp_1786725876