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Our client with an office in Hudson Yards, is seeking a proactive Temporary Executive Assistant to support senior professionals within the Asset Management team of a leading global real estate investment organization. This is a high‑touch team support role providing executive support to two Vice Presidents, two Directors, and a future senior leader. The ideal candidate is organized, detail‑oriented, and comfortable managing complex schedules, travel coordination, and competing priorities while exercising sound judgment and discretion. Hours are generally 8:45/9:00am-5:00pm with flexibility as needed, and the role follows a hybrid schedule with four days onsite and one day remote. Hourly up to $50/hr
Key Responsibilities:
- Provide executive support to 2 Vice Presidents, 2 Directors, and future senior leadership team members
- Manage complex calendars with frequently changing priorities and scheduling conflicts
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Process expense reports and manage administrative workflows
- Coordinate onsite and offsite meetings, town halls, leadership meetings, and team events
- Arrange meeting logistics including catering, materials, RSVPs, technology, and conference room coordination
- Assist with presentations, document preparation, printing, and general office support
- Support special projects and strategic initiatives from planning through execution
- Maintain confidential files, presentations, and sensitive information with discretion
- Identify process improvements and recommend operational efficiencies
- Partner with internal and external stakeholders to ensure seamless execution of priorities
Qualifications:
- 6+ years of Executive Assistant experience
- Experience supporting senior leaders within financial services, real estate, consulting, or other professional services environments preferred
- Strong calendar management and travel coordination experience
- Excellent organizational skills with strong attention to detail
- Exceptional written and verbal communication skills
- High degree of professionalism, discretion, and judgment
- Ability to manage multiple priorities under tight deadlines
- Proficiency with Microsoft Office Suite, Teams, SharePoint, and related business tools
- Strong interpersonal skills and ability to work independently
- Resourceful, proactive, and solutions-oriented mindset
- College degree preferred
A1471211NY-Temp_1787667357