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Our client is seeking a highly organized, proactive Executive Assistant to support the Technology Group within a leading independent investment bank. This is a high‑touch team support role providing executive support to senior bankers across a fast-paced coverage group. The ideal candidate is collaborative, detail-oriented, and thrives managing complex calendars, travel logistics, expenses, and stakeholder communications while operating as a trusted partner to both executives and the broader administrative team. Hours are generally 9:00am-5:30pm with flexibility as needed, and the role follows a hybrid 4/1 schedule.
Key Responsibilities:
- Provide executive support to senior members of the Technology Group, including the Head of Group, Partners, and Managing Directors
- Manage complex calendars, appointments, meetings, and executive priorities
- Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and detailed itineraries
- Schedule and organize internal and external meetings, conference calls, and events
- Prepare meeting materials, agendas, and follow-up documentation
- Process expenses and reporting
- Track and update DealCloud records to maintain accurate meeting and relationship data
- Serve as a liaison between executives, clients, and internal teams
- Coordinate conference rooms, logistics, and executive support activities
- Support special projects and group initiatives as needed
- Partner closely with the broader administrative team to provide seamless coverage and support
Qualifications:
- 4+ years of Executive Assistant or administrative support experience
- Bachelor’s degree preferred
- Financial services, investment banking, consulting, legal, or professional services experience preferred
- Strong calendar management and travel coordination skills
- Experience supporting senior executives and managing competing priorities
- Excellent written and verbal communication abilities
- Strong organizational skills with exceptional attention to detail
- Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
- Experience with expense management systems and CRM platforms is a plus
- Team-oriented mindset with strong interpersonal skills
- Ability to work effectively in a fast-paced, high-performance environment
Compensation/Benefits:
- Up to $115K base salary + paid overtime + discretionary annual bonus
- PTO package
- Medical, dental, and vision benefits
- 401(k) with employer match
- Volunteer day benefit
- Hybrid schedule (4 days onsite, 1 remote)
- Stocked office pantry
- Company-issued laptop and backpack
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