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Our client, a law firm located in Manhattan is looking for a Long-Term Temporary Space Allocation Administrator to join their team. This position will start ASAP and will operate on an in-office schedule between the hours of 9:30am-5:30pm. Compensation is $40-$50/hour.
Responsibilities:
- Visitor Workspace Requests
- Building Access & Visitor Coordination
- Visitor Workspace Preparation & Readiness
- OfficeSpace Administration (seating software)
- Office Services Operations
- Reporting & Administrative Responsibilities
- Maintain relevant spreadsheets and trackers (secondments, leave of absence, facilities & safety, visitor reports, etc.) in OneDrive
- Maintain and administer OfficeSpace software and office seating data
- Utilize BXP Tenant Services Portal, BMC Facilities Requests, BMC Helix IT, and BMC Facilities Dashboard
- Cross-department coordination
- Support office moves, seating assignments, and workplace planning activities
- Manage employee onboarding, departures, and office transition logistics
- Special projects, department initiatives, office improvements, space planning activities, and operational process improvements as assigned
Qualifications:
- Minimum 5+ years of relevant experience preferred
- Strong administrative, facilities, workplace services, or office operations background
- Experience with space planning, seating management, or workplace management software preferred
- OfficeSpace experience highly desirable
- Strong organizational and project coordination skills
- Ability to manage multiple priorities in a fast-paced environment
- Excellent communication skills and ability to interact directly with partners and senior professionals
- Comfortable handling confidential and sensitive situations with discretion
- Proficiency with Microsoft Office and OneDrive
- Strong attention to detail and follow-through
A1472308NY-Temp_1787855222