Receptionist/Administrative Assistant

We are seeking a friendly, professional, and service-oriented Receptionist / Office Coordinator to serve as the first point of contact for a prestigious organization in the Buckhead area. This individual will play a key role in creating a welcoming experience for visitors, clients, and employees while ensuring the office operates efficiently and professionally. The ideal candidate thrives in a people-focused environment, enjoys providing exceptional customer service, and takes pride in maintaining an organized, engaging workplace.

Key Responsibilities

Front Desk & Guest Services

• Serve as the face of the organization by greeting and welcoming visitors, clients, vendors, and employees.
• Manage the front desk and maintain a professional and inviting reception area.
• Answer and direct incoming phone calls, taking messages and handling inquiries with professionalism and courtesy.
• Coordinate visitor check-ins and assist guests with meeting logistics and office navigation.
• Sign for and manage incoming deliveries, mail, and courier services.
• Build positive relationships with employees, clients, and external partners through exceptional service and communication.

Employee & Client Support

• Provide administrative support to leadership and team members as needed.
• Assist with document preparation, printing, binding, scanning, notarization, and mailing services.
• Coordinate courier pickups, package shipments, and office deliveries.
• Create polished internal communications, announcements, and office notices.
• Support executives with various administrative requests and special projects.
• Serve as a helpful resource for employees, assisting with day-to-day office needs and requests.

Office Hospitality & Workplace Experience

• Coordinate catering and refreshments for meetings, training sessions, and company events.
• Set up meeting spaces and ensure conference rooms are clean, organized, and ready for guests.
• Maintain fully stocked kitchens, breakrooms, coffee stations, beverages, and snack areas.
• Assist with hosting clients and visitors, helping create a positive and professional experience.
• Support company celebrations, employee appreciation activities, holiday events, and office-wide gatherings.
• Help foster a welcoming, engaging, and collaborative workplace culture.

Office Operations

• Partner with the Office Manager to ensure the office runs efficiently and employees have the resources needed to be successful.
• Monitor and order office, kitchen, shipping, and workplace supplies.
• Coordinate building maintenance requests and vendor services as needed.
• Support onboarding activities by preparing workstations, ordering business cards and nameplates, and assembling new hire welcome materials.
• Assist with office organization, cleanliness, and overall presentation of common areas.
• Serve as backup support for the Office Manager when needed.

Qualifications

• 2+ years of receptionist, front desk, office coordinator, hospitality, or customer service experience preferred.
• Professional, polished, and approachable demeanor.
• Outstanding verbal and written communication skills.
• Strong customer service mindset and passion for helping others.
• Excellent interpersonal skills with the ability to interact confidently with employees, executives, clients, and visitors.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proficiency with Microsoft Office Suite and standard office technology.
• Positive attitude, strong work ethic, and willingness to take initiative.

Ideal Candidate

The successful candidate is someone who genuinely enjoys working with people and creating a positive experience for everyone who enters the office. They are welcoming, dependable, organized, and proactive, with a hospitality-focused approach to supporting both internal employees and external guests.