To Apply for this Job Click Here
Part-Time Administrative Assistant (Temporary)
Location: Waltham, MA (Primarily Onsite)
Schedule: Monday-Friday, 10:00 AM – 2:00 PM
Duration: Approximately 6 Months
Compensation: $24/hour
Overview
A respected nonprofit organization dedicated to supporting older adults, individuals with disabilities, and caregivers is seeking a Part-Time Administrative Assistant to provide office and administrative support. This role is ideal for a detail-oriented professional who enjoys customer service, administrative coordination, and working in a mission-driven environment.
Position Summary
The Administrative Assistant will serve as a key point of contact for clients, visitors, and staff while supporting day-to-day office operations. Responsibilities include phone coverage, database maintenance, scheduling, document management, and general administrative support.
Key Responsibilities
- Serve as the first point of contact for clients, visitors, and incoming callers
- Provide phone coverage and respond professionally to inquiries
- Maintain and update databases, ensuring accuracy and completeness of records
- Assist with scheduling appointments and calendar coordination
- Prepare mailings, correspondence, and other administrative materials
- Perform data entry, scanning, filing, and document management tasks
- Monitor and distribute incoming mail, emails, and office communications
- Support special projects and assist team members with administrative needs
- Maintain organized records and ensure confidentiality of sensitive information
- Deliver exceptional customer service while supporting a busy office environment
Qualifications
- Previous administrative, receptionist, or office support experience required
- Strong customer service and interpersonal skills
- Excellent organizational skills with strong attention to detail
- Proficiency with Microsoft Office and database systems
- Strong verbal and written communication skills
- Ability to multitask, prioritize responsibilities, and manage deadlines
- Reliable, professional, and team-oriented approach
Preferred Background
- Experience supporting nonprofit, healthcare, human services, or community-based organizations
- Comfortable working in a client-facing environment
- Experience with data entry, scheduling, records management, or office coordination
Additional Details
- Onsite position in Waltham with potential hybrid flexibility after training
- Opportunity to support a mission-driven organization serving the local community
- Excellent fit for candidates seeking part-time administrative work with consistent daytime hours
A1472786AG_1788374982