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Our client is seeking a highly organized, proactive Executive Assistant to support partners within one of the world’s leading international law firms. This is a high-touch executive support role requiring exceptional calendar management, travel coordination, client service, and administrative execution within a fast-paced legal environment. The ideal candidate is detail-oriented, resourceful, and thrives supporting senior professionals while managing competing priorities with discretion and precision. Hours are generally 9:30am-5:30/6:00pm, and the role follows a hybrid schedule with four days onsite and every other Friday remote.
Key Responsibilities:
- Provide dedicated executive support to partners within an assigned practice group
- Manage complex calendars, scheduling, and meeting coordination across multiple offices and time zones
- Coordinate domestic and international travel, including multi-city itineraries and logistics
- Prepare and process expense reports and reimbursement requests
- Support partner time entry, billing deadlines, matter administration, and client-related processes
- Coordinate client meetings, conferences, business development activities, and events
- Maintain CRM records and assist with client relationship management initiatives
- Prepare agendas, presentations, pitch materials, and meeting documentation
- Manage correspondence, legal documents, and administrative workflows
- Partner closely with Practice Operations and Business Operations teams to ensure seamless support
- Assist with special projects requiring discretion, judgment, and cross-office collaboration
- Provide occasional personal administrative assistance for partners as needed
Qualifications:
- 5+ years of Executive Assistant experience
- Bachelor’s degree preferred but not required
- Exceptional calendar management and travel coordination expertise
- Experience supporting partners, executives, or senior professionals in high-performance environments
- Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint
- Strong organizational and project management abilities
- Excellent written and verbal communication skills
- Ability to exercise sound judgment, discretion, and confidentiality
- Proactive, adaptable mindset with a commitment to delivering exceptional service
- Ability and curiosity to learn new systems and technology platforms quickly
Compensation/Benefits:
- Up to $125K-$145K base salary + discretionary bonus
- Competitive medical, dental, and vision benefits
- Comprehensive PTO + sick day policy that increases after 1 year of employment
- Family Planning, Pregnancy, & Surrogacy benefits
- Mental Health Benefits
- 401K + company contribution
- Catered cafeteria and on-site barista
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