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Our client, a leading private research university, is seeking an Academic Program Coordinator to join their team in Boston, MA. This is a hybrid opportunity requiring 3 days onsite and 2 days remote, offering $28.00/hour and expected to last 6+ months with potential for permanent hire. This position supports academic program operations, student services, curriculum administration, committee coordination, and departmental initiatives within a fast-paced higher education environment. The ideal candidate will bring strong administrative experience, exceptional organizational skills, and the ability to manage multiple priorities while serving as a key resource for students, faculty, and university leadership.
Key Responsibilities
- Coordinate academic program operations, including course scheduling, curriculum documentation, degree records, and semester planning activities.
- Provide administrative support for undergraduate and graduate program committees, including meeting coordination, agenda preparation, and documentation.
- Serve as a primary point of contact for current students, prospective applicants, faculty, and visitors.
- Support visiting student and scholar administration by coordinating required documentation and related processes.
- Assist with student employment processes, including recruitment, onboarding, timesheet administration, and record maintenance.
- Collect, maintain, and analyze program data to support departmental reporting, accreditation efforts, and program reviews.
- Coordinate student recruitment initiatives, academic events, meetings, and other departmental programs.
- Prepare correspondence, reports, presentations, and other communications while supporting day-to-day departmental operations.
Candidate Qualifications
- Bachelor’s degree required; Master’s degree in Higher Education or a related field preferred.
- 3+ years of administrative experience, preferably within a higher education, academic, or student services environment.
- Experience supporting academic programs, course scheduling, curriculum management, or related university operations required.
- Banner experience is strongly preferred. Experience working with Banner SSB and CourseLeaf is highly desirable.
- Demonstrated ability to learn new systems, technology, and processes quickly.
- Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
- Excellent written and verbal communication skills with the ability to interact professionally with students, faculty, and administrators.
- Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and the ability to manage confidential information.
Qualified and interested candidates are encouraged to apply today for immediate consideration.
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