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Global property management company in Melville, NY is looking to hire a Temp Property Associate for one for their corporate locations. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations. Schedule is Monday – Friday onsite, 8am – 5pm. Assignment starts September 2026. Position has potential to convert to perm.
Job Responsibilities:
- Providing direct administrative support to Managers.
- Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors.
- Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
- Regularly checking and responding to emails.
- Preparing express mail packages and managing office supplies for mailing needs.
- Ensuring compliance with management audit requirements.
- Assisting team members with budget preparation for the property.
Accounting
- Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
- Handling W-9 forms from vendors.
- Printing Aged Delinquency reports and sending delinquency letters to tenants.
- Preparing manual adjustment forms for miscellaneous tenant service requests.
- Assisting with accounts receivable processes.
Tenant Relations:
- Providing superior customer service to tenants, clients, contractors, and vendors.
- Reviewing and updating the Tenant Handbook as necessary.
- Preparing tenant memos and correspondence as directed.
- Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.
- Maintaining and updating tenant, employee, and contractor contact lists regularly.
Skills:
- 1+ year of related experience in administrative support or property management desired
- Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
- Willingness to learn new software applications for Clients.
- Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks
Pay rate:
- $28-$31/hour
A1472997Ny-Temp_1788369258